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UNIT 5. A FORENSIC LINGUISTIC REPORT
1. .
TEXT
DOCUMENTING AND REPORTING
Principle: The examiner is responsible for completely and accurately reporting his or her findings and the results of the forensic examination. Documentation is an ongoing process throughout the examination. It is important to accurately record the steps taken during the examination.
Procedure: All documentation should be complete, accurate, and comprehensive. The resulting report should be written for the intended audience.
Examiner's notes
Documentation should be contemporaneous with the examination, and retention of notes should be consistent with departmental policies. The following is a list of general considerations that may assist the examiner throughout the documentation process.
-Take notes when consulting with the case investigator and/or prosecutor.
-Maintain a copy of the search authority with the case notes.
-Maintain the initial request for assistance with the case file.
-Maintain a copy of chain of custody documentation.
-Make notes detailed enough to allow complete duplication of actions.
-Include in the notes dates, times, and descriptions and results of actions taken.
-Document irregularities encountered and any actions taken regarding the irregularities during the examination.
The structure of the linguist’s statement will follow the report style of the empirical sciences, something along these lines:
1. Summary (equivalent to the abstract of an academic paper).
360