Материал: Uchebnik_dlya_sud_expertov
2.( ! ' .
1.Can we ___________ up a meeting for Monday next week? (arrange/agree/set)
2.Something came up so they had to ___________ Monday’s meeting till Friday. (postpone/cancel/fix)
3.Monica is off sick so Michael will have to ____________ the staff meeting. (charge/chief/chair)
4.He has to ___________ the meeting in Berlin because his boss is in Spain. (go/attend/visit)
5.It’s a very important meeting so make sure you don’t ___________ it. (miss/lose/avoid)
6.She decided to ___________ the meeting because there was nothing to talk about. (cancel/arrange/fix)
7.I asked Jane to _____________ the meeting next week, but there were no rooms available. (run/cancel/arrange)
8.They ___________ the meeting, but they didn’t hear anything interesting. (postponed/missed/attended)
3.. ( ?
waste, find, make, chat, discuss, criticize, exchange
Meetings are…
a.an ideal opportunity to _____________ points of view
b.the best place to ____________ key decisions
c.a safe environment in which to ______________ important issues
d.a rare chance to _____________ with other people
e.the only way to _____________ out what’s really going on
f.an open invitation to _____________ each other
g.the perfect excuse to _____________ some time.
4.# ', . :
? !,
$ '. ! &
!.
1.Well, nothing interesting was ever discussed in a boardroom. That’s why it’s called a boardroom – people go there to be bored. Moreover, most offices are unsuitable for long meetings.
2.The same two or three people seem to dominate. The rest of us seem to switch off – daydream, count the minutes. I sometimes play games on my laptop with the sound off.
3.I try to stop them over-running. We sometimes hold meetings without chairs. That speeds things up a lot. I’ve even tried showing a red card to people, who can’t stop talking in time, like in football.
106
4.They are usually badly organized. Nobody sticks to the point. People digress all the time. It takes ages to get down to business. As they say: “If you fail to plan, you plan to fail.”
5.You often get several people all talking at the same time. So no one is really listening to anyone else. They are just planning what they are going to say next. It’s survival of the loudest.
6.Nobody seems to come to the meeting properly prepared. If you want a copy of the report, they don’t have it with them. If you need to see the figures, they will get them back to you.
7.You often leave a meeting not really knowing what you are supposed to do next, what the action plan is. I usually end up phoning people afterwards to find out what we actually agreed.
8.It’s a joke that everyone’s opinion is valued. I mean how much you can disagree with the boss? After all, he is the boss!
5.. $
'.
TEXT
HOLDING A SUCCESSFUL MEETING
Nowadays business people spend so much time in meetings that turning meeting time into effective results is a priority for successful organizations. Actions that make meetings successful require management before, during, and after the meeting.
What is done before the meeting is as important as the meeting itself. To ensure the only necessary points will be covered it’s necessary to create an agenda. An agenda is a list of items and points which are to be discussed during the meeting. When the agenda is ready it is usually distributed among everyone concerned. It is important to get feedback from the meeting participants about the proposed agenda. The organizers should also check the venue, making sure the room will be free, without interruptions, until the end of the meeting.
The person who will chair the meeting must be appointed in advance. The chairperson should be a good timekeeper. He should start a meeting on time, without waiting for latecomers. He should also appoint somebody to take the minutes, making sure that opinions and action points are noted. He should make sure that each point on the agenda is allocated the time it deserves and should keep to the timetable. When the time allocated to one point is up, the chairperson should make sure that discussion moves on to the next point, even if the issue has not been completely covered. The chairperson should make sure that each participant has the chance to make the point, and should deal tactfully with disagreements. He should also try to avoid digressions, where people get off the point. Finally, he should ensure the meeting finishes on time or earlier.
After some meetings it’s necessary for the minutes to be circulated, especially if there are action points that particular people are responsible for. At the next meeting the chairperson should ask for the minutes to be read out and see if everybody agrees that it is an accurate record of what happened, and see if there are any matters arising. He should also check what progress has been made on the action points from the previous meeting.
Organizing a meeting it’s necessary to remember that running an effective meeting is more than sending out a notice that your team is to meet at a particular time and place. Effective meetings need structure and order. Without these elements they can go on forever and not accomplish their goals. With a good agenda and a commitment to involving the meeting participants in the planning, preparation, and execution of the meeting, it is possible to hold a great meeting.
107
6. , ! '
. .
1. to wait for |
a. the time |
2. to check |
b. on time |
3. to appoint |
c. the venue |
4. to make |
d. digressions |
5. to take |
e. the point |
6. to note |
f. latecomers |
7. to allocate |
g. the minutes |
8. to avoid |
h. an agenda |
9. to keep to |
i. feedback |
10. to get |
j. the timetable |
11. to create |
k. a chairperson |
12. to finish |
l. action points |
7. '. , !-
' .
1. My name is Michael Stuart and I’m a personal assistant to the CEO. I’m responsible for arranging monthly meetings. I have to prepare (1) ___________ and then to (2) _____________ it to all the participants. I also have to send copies of the (3) __________ of the last meeting. It’s my job to check the (4) ____________, to make sure that the meeting room is suitable and that lunch has been ordered. You have to be a good (5) _________ to do a job like this.
1. |
A diary |
B agenda |
C calendar |
2. |
A circle |
B circulate |
C circular |
3. |
A minutes |
B seconds |
C hours |
4. |
A avenue |
B revenue |
C venue |
5. |
A organization |
B organizer |
C organized |
2. It’s eleven o’clock so let’s make a (1) ____________, shall we? As you know, the (2)
___________ of this meeting is to discuss car parking problem on the company premises. I want to know what you (3) __________ about it. Would you like to (4) _____________ a discussion, Sarah? But please try to stick to the point and not to (5) ______________.
1. |
A start |
B begin |
C first |
2. |
A action |
B matter |
C purpose |
3. |
A believe |
B aware |
C think |
4. |
A open |
B close |
C explain |
5. |
A lose |
B digress |
C avoid |
3. Ladies and gentlemen, it’s nearly two o’clock. We’re (1) ____________ out of time, so we have to (2) __________ here. Just to (3) __________ up, we came here to decide whether to built a new parking lot or not. I’ve listened to both (4) __________ of the argument and it is clear that we have not (5) ____________ an agreement. The working group will try to find a (6) ___________ and present their suggestions at the next meeting. That’s on April 14th at 11 o’clock. So, unless you have anything else to (7) __________, I think that’s all for today. Thank you all for (8) __________.
108
1. |
A walking |
B moving |
C running |
2. |
A stop |
B still |
C stay |
3. |
A add |
B sum |
C clear |
4. |
A faces |
B people |
C sides |
5. |
A made |
B reached |
C worked |
6. |
A compromise |
B compound |
C promise |
7. |
A check |
B move |
C add |
8. |
A being |
B coming |
C attend |
8. % & . ( # -
'.
1. |
Ok, let’s get down to … |
B |
|
|
|
|
N |
|
|
S |
|
|
|
|
|
|
||
2. |
Can I just stop you there for a … |
|
M |
|
M |
|
|
|
|
|
|
|
|
|
|
|||
3. |
I totally … |
|
|
|
|
|
|
D |
|
S |
|
|
|
E |
E |
|
||
4. |
Perhaps I didn’t make myself … |
|
|
|
|
|
|
|
|
L |
|
|
R |
|
|
|
||
5. What do you … |
|
|
|
T |
H |
|
|
|
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||
6. |
With respect, you don’t quite seem to |
|
N |
D |
|
|
S |
|
|
N |
|
|
|
|
|
|||
7. |
I agree with you up to a … |
|
|
|
|
|
|
P |
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||
8. |
If I could just finish what I was … |
|
|
|
|
|
|
A |
|
|
N |
G |
|
|
|
|
||
9. |
Ok, let’s move … |
|
|
|
|
|
|
|
|
N |
|
|
|
|
|
|
||
10. |
I’m afraid that’s completely out of the |
|
|
|
|
|
|
Q |
|
|
S |
|
|
O |
|
|
||
11. |
Perhaps we can come back to this … |
|
|
|
L |
|
|
E |
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
12. |
Maybe we should take a short … |
|
|
|
|
|
R |
E |
|
|
|
|
|
|
|
|
||
13. Does anyone have any … |
|
|
|
|
S |
|
G |
|
E |
|
|
I |
|
N |
S |
|||
14. |
Can I just come in … |
|
|
|
|
|
|
H |
|
|
E |
|
|
|
|
|
||
15. |
Sorry, I don’t quite see what you … |
|
|
|
|
M |
|
|
|
|
|
|
|
|
|
|
||
16. |
I think it’s as far as we can go … |
|
|
|
|
|
T |
|
|
|
Y |
|
|
|
|
|||
17. |
We’ll have to break off here, I’m … |
|
|
|
|
|
|
|
|
F |
R |
|
|
D |
|
|||
9. , & - '. ' . ,
! , – '.
right, mean, understand, interrupt, earlier, move, minutes, afraid, think, purpose, record, wrong, action, point (2), sure, allocated
1.Steve, will you take the ___________ today?
2.Does everybody agree that the minutes are an accurate ____________ of the last meeting?
3.In the ____________ points it says Sam is responsible for writing the report. Is that right?
4.Now, we have ___________ 30 minutes to the discussion of point 1, so let’s get started.
5.I want to make the __________ that we are still two people short in the office.
6.Let’s ___________ on to the next point or we won’t finish on time.
7.What is the ____________ of this meeting? What do we hope to achieve?
8.I take your ___________ about the new advertisement, but it’s too late to change anything.
109
9.I know what you _________ about him, but he is very good with customers.
10.Sorry to _____________ you, but what you’ve said is against the company policy.
11.To go back to what I was saying __________, we still need some money to solve this problem.
12.If I ______________ you correctly, we won’t finish the project on time. Is that right?
13.Are you ___________ that we have to close this parking on our company premises?
14.I know what you __________ but we have to look at the human factor as well as the numbers.
15.I’m ___________ I can’t agree with you here.
16.I think you are __________. It’s impossible to meet this deadline.
17.You are absolutely __________. We are to reduce prices.
10., 8 9 ! #' - $ .
•Open a meeting
•Ask for an opinion
•Interrupt
•Speed things up
•Ask for clarification
•Agree
•Disagree
•Ask for ideas
•Close a meeting
11.!', . -
. * - !'? ( ?
venue, items, agenda, minutes, attend
|
____________?____________ |
DATE: |
10th February |
TO: |
All managers |
FROM: |
Steve Clapton, Chief Executive |
SUBJECT: |
Next week’s meeting |
Please find enclosed the ___________ for next week’s meeting. Please make a note of the
__________: we are meeting in room 3. Please let me know if you are unable to ____________. Please find attached copy of the ____________ from the last meeting.
If you want me to add other ____________ to the agenda, please let me know.
Steve Clapton
12.'. .
1. What information about the meeting can the participants get from the agenda?
110